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Office of Faculty Affairs

Lecturer Evaluations

Temporary Faculty (Lecturer) Evaluation

Introduction
Periodic evaluation of lecturers (temporary faculty) is a systemwide requirement in the California State University. Lecturer evaluations provide structured feedback on work performance and teaching effectiveness, support professional growth, and are part of eligibility for continued appointments and three-year contracts. Evaluation processes are governed by Article 15 (pdf) of the CSU-CFA Collective Bargaining Agreement and relevant campus policies.

 

All lecturers with appointments for two or more semesters must receive periodic evaluations.

Lecturers holding three-year appointments are evaluated at least once during the term of that appointment; evaluations may also occur more frequently at the request of the lecturer or department leadership.

Part-time faculty members appointed for one semester shall be evaluated at the discretion of the department chair, the appropriate administrator, or the department or equivalent unit. The part-time faculty member may request that an evaluation be performed. 

Lecturer evaluation schedules vary based on appointment type:

Year of Appointment Evaluation
Year 1 Annual Evaluation
Year 2 Annual Evaluation
Year 3 Annual Evaluation
Year 4 Annual Evaluation
Year 5  Annual Evaluation
Year 6 6-Year Cumulative Evaluation
Year 1 of 3-year appointment None/Optional
Year 2 of 3-year appointment None/Optional
Year 3 of 3-year appointment 3-Year Cumulative Evaluation

Lecturer evaluations focus on performance relative to the faculty member’s appointment and assigned duties. Standards include, at a minimum, teaching effectiveness for those with instructional responsibilities. Student feedback on teaching (e.g., course evaluations) and peer review of teaching are required components of periodic evaluations when teaching is part of the assignment. Evaluation criteria may also include evidence of professional engagement, service to the department or university, and activities supporting currency in the discipline. Departments may provide additional criteria that align with their teaching and professional expectations. You can find your department’s criteria here.

In order for you to submit your Lecturer Evaluation packet via Interfolio. By the end of December, Interfolio cases will be created and all faculty will be notified via email.  Once the case is created, you will be able to access instructions for submitting your packet along with links to upload the required documents and forms. 

Periodic evaluations are conducted by peer review committees and appropriate administrators. Full-time lecturers typically receive evaluations that include peer review committee input, department chair or equivalent review, and final evaluation by the dean or designee. Part-time lecturer evaluations may involve department chair review with written peer input. Evaluators review submitted materials and make a determination of satisfactory or unsatisfactory performance. Lecturers receive copies of evaluation recommendations and may submit written responses or rebuttals within a specified period before materials advance to the next level of review.

The Temporary Faculty Evaluation Committee (TFEC) shall be elected by the probationary and tenured faculty of the department.  Membership on the committee shall be restricted to the tenured faculty members of the department, including faculty on FERP, and there shall be a minimum of two members.  

Each department shall develop a Temporary Faculty Evaluation Criteria Document ("criteria document") approved by majority vote of probationary and tenured faculty and reviewed for feedback by the Dean/Director every five years.  The department shall respond in writing addressing the input provided. In compliance with the Collective Bargaining Agreement, evaluation criteria and procedures shall be made available to the faculty unite employee no later than 14 days after the first day of instruction of the academic term.

The criteria document shall address departmental expectations regarding the following:

  1. Teaching philosophy statement.
  2. Survey questions, procedures, and minimum scores in student evaluations of teaching.
  3. Peer observation procedures, criteria, and rubric.
  4. Minimum syllabus and other class requirements.

Temporary faculty that require a periodic evaluation shall submit a “periodic evaluation report” comprised of the following sections:

  1. An updated curriculum vitae.
  2. A self-assessment narrative including a teaching philosophy statement, not to exceed two pages.
  3. All peer classroom observations during the evaluation period. One peer observation per calendar year should be conducted unless otherwise decided by the department. Additional peer observations shall also be conducted upon the request of the temporary faculty member.
  4. Statistical summaries of student survey scores from the current evaluation period for all courses taught during the period of evaluation, as defined in Policy #1329.
  5. Syllabi, exams, and other course materials for each different course taught during the evaluation period, as required by the department.
  6. Any responses to written student input, as defined by Policy #1329, received by the department during the evaluation period.
  7. For those with non-instructional assigned duties, include supplementary documents directly related to the assignment, as appropriate.

The evaluation committee and the department chair (if not serving on the evaluation committee), produce a report with constructive feedback and a copy of the report shall be placed in the faculty member’s PAF. 

In the case of full-time temporary faculty members (full-time teaching load for two-semester during the academic year) a statement shall be also prepared by the appropriate dean/director. A copy of the report shall be placed in the faculty member’s PAF.  

Prior to the award of an initial 3-year contract or its renewal a cumulative periodic evaluation of the entire qualifying period must be conducted (CBA 12.12, 15.20(d) and 15.28). For those already holding a three-year appointment the evaluation shall be conducted in the third year of the appointment. This cumulative periodic evaluation shall require a faculty member to submit a “periodic evaluation report” comprised of the following sections:

  1. An updated curriculum vitae.
  2. A self-assessment narrative including a teaching philosophy statement, not to exceed four pages.
  3. All peer classroom observations during the evaluation period. A minimum of one peer observation or more if required by the department is to be conducted.
  4. Statistical summaries of student survey scores from the current evaluation period for all courses taught during the period of evaluation, as defined in Policy #1329.
  5. Syllabi, exams, and other course materials for each different course taught during the evaluation period, as required by the department.
  6. Any responses to written student input, as defined by Policy #1329, received by the department during the evaluation period
  7. For those with non-instructional assigned

The evaluation for a three-year contract shall rate the performance and teaching effectiveness of the temporary faculty employee as either satisfactory or unsatisfactory. Satisfactory ratings may include narrative comments including constructive suggestions for development. A three-year appointment shall be issued if the temporary faculty unit employee is determined by the Dean/Director to have performed in a satisfactory manner in carrying out the duties of their position. Where the appropriate Dean/Director determines that a temporary faculty unit employee has not performed their duties in a satisfactory manner, then the reasons for the Dean/Director’s determination shall be reduced to writing and placed in the Personnel Action file. 

The evaluation of temporary faculty members shall terminate at the Dean/Director's level.  A copy of the evaluation results as well as all responses and rebuttal statements from the temporary faculty being evaluated shall be placed in the temporary faculty member's Personnel Action File.  The Faculty Affairs Office establishes the calendar for periodic evaluations of temporary faculty.

Lecturers have the right to review the evaluation materials and recommendations at each level of review. If a lecturer disagrees with an evaluation, they may submit a written response or request a meeting with evaluators or administrators as allowed by campus policy and the Collective Bargaining Agreement. Responses are included as part of the evaluation record.

Lecturer Evaluation Calendar (doc)

For any questions about the lecturer evaluation process, eligibility, or questions related to TFECs please contact:

Jazmine Willis - Faculty Hiring and Recruitment Coordinator

jswillis@cpp.edu

(909) 979-6925

 

For questions regarding how to use Interfolio, please contact:

Marianne Slavin - Office Support and Service Coordinator

mmslavin@cpp.edu

(909) 869-2815

                       

For questions about your department's evaluation’s criteria or the content of your evaluation’s narrative please contact your Department Chair and/or the Chair of your department’s Temporary Faculty Evaluation Committee (TFEC).          

In the event of any conflict or discrepancy, the provisions of the applicable Collective Bargaining Agreement (CBA) shall supersede the information provided on this webpage.